In the present generation, everything is fastpaced. Doing your best is no longer enough. It has to be doing it the fastest way.
We know how busy you are. So we have meticulously compiled organizing apps that will make your business transactions easier and time-efficient.
Here are 5 apps you need to stay at the top of your game:
1. To-Do List App
This app gives you a reminder of upcoming due dates. It also notifies you when someone on your team/company completes a task. The app can also rearrange your list so it’s really flexible. You can always change them later if they are revisions on the project and everyone involved will be automatically informed.
As you use your to-do app, you will be able to figure out what strategies work. It’s best to keep your lists short and straightforward for the time being. This will give your people time to familiarise the app for the first couple of weeks.
Using a to-do list app for the first time is like adopting a new habit; if it’s too complicated, you might not stick with it. Once you’ve really got the habit down, you can start refining your to-do list strategies.
Sample of this type of organizing apps are Asana, Todoist Premium and Any.do.
2. Scanning App
Digitizing important documents gives you backup copies that you can keep online for future use. Even non-paper documents, such as the details and instructions printed on the underside of your home wifi router are perfect materials that should be scanned and saved because you will never know when you’ll need it.
These are the common documents that should be properly scanned:
- paper tax filings
- identification documents
- official certificates (like birth, death, marriage, or diploma)
- warranties and receipts
How does a scanning app work? It turns your phone’s camera into a scanner. While you can use any printer with a scanner to digitize documents, mobile scanning apps are so convenient. You can snap a picture of anything anytime, anywhere.
These two scanning apps, FineScanner Pro and Scanbot Pro, are available for both Android and iOS mobile phone users.
3. E-Signature Tool
Since most transactions can be done digitally, even signing important documents can be done online. As you know the high value a signature is, it comes very handy especially if you are on vacation or business trip. Your company would definitely need a few other things from you and you being able to sign documents while on away will aid the team’s performance.
Should you have difficulty signing using a mouse, try using your finger or stylus. You may also snap a picture of a pen-and-paper of your signature then upload it.
A few examples of software offering e-signature tools are:
4. File-Syncing Service
A file-syncing service makes all your documents available to you no matter what device you have at hand. Many file-syncing programs let you save offline copies of documents to your devices as well which is very helpful if ever you need important things like insurance certificates, government ID, or names and phone numbers.
Also, some of the very best file-syncing services also have document sharing tools, which we can get into next. Three of the most well-known file-syncing services are Box, Dropbox, and Google Drive.
5. Document Sharing Tool
A common way to send digital documents is to attach them to an email. That option isn’t always ideal, however, because you can’t always tell when or if the recipient got them. This is where ‘read receipts’ comes in. It alerts you the moment the recipient of your email reads it. You can set it up on your google mail.
An alternative way to send digital documents is to share them through some other cloud-based service. File-syncing services, as mentioned on item 4 above, usually let you share a file by generating a link to it that you can then send however you like. From that link, the recipient can download the files.
Depending on which service you have, you might have the option to see when or how often the person downloads the file. Some services, like Dropbox, even let you create an expiration date for access.
Start organizing now and look forward rather than backward.
Don’t be afraid to try and learn new things along the way up. You’ll never know how it can spice up your routine at work. Thus, adding more productivity.
